Veeva Vault PromoMats Content Formatting
Pubrica’s Veeva Vault PromoMats content formatting service supports pharma and medtech marketing operations teams, MLR coordinators, agencies and regulatory affairs teams by reformatting promotional assets to the client’s PromoMats document structure, with reference annotation, citation tagging, metadata population and a formatting QA check against the MLR submission checklist, in line with FDA OPDP / eCTD submission standards. Our medical writers and content strategists carry out the work in-house; a named subject specialist leads your project from brief to delivery, and a second, independent reviewer checks each asset before it reaches you.
- Asset reformatted to the client's PromoMats document structure requirements — included in every engagement
- Reference annotation and citation tagging within the document — included in every engagement
- Metadata field population — included in every engagement
- Prepared to named standards, including FDA OPDP / eCTD submission standards
- A published starting price: $150 per standard asset
Asset reformatted to the client's PromoMats document structure requirementsIncluded
Reference annotation and citation tagging within the documentIncluded
Metadata field populationIncluded
Formatting QA check against the client's MLR submission checklistIncluded
Work outside the agreed scopeNot included
Brief → scoping → draft → delivered
- Asset reformatted to the client's PromoMats document structure requirements
- Reference annotation and citation tagging within the document
- Metadata field population
- Formatting QA check against the client's MLR submission checklist
- Delivery of the asset ready for direct upload into the client's Vault PromoMats workflow
Deliverables
Veeva Vault PromoMats Content Formatting Deliverables
Each deliverable below is prepared in-house by Pubrica’s medical writers, video producers and content strategists.
Who We Serve
Organisations We Support with Veeva PromoMats Content Formatting
We format PromoMats assets for teams that manage, produce or submit promotional materials.
Compliance and Standards
Compliance Standards for Veeva PromoMats Content Formatting
The submission standards and review workflows that PromoMats formatting must support.
FDA OPDP / eCTD submission standards
PromoMats-formatted content for submission-track materials must conform to eCTD-compliant structure; correctly tagged metadata and annotated references are what let the platform auto-generate submission-ready packages.
Internal MLR (Medical, Legal, Regulatory) review workflows
Metadata tagging (claim references, content module IDs, reuse status) determines which MLR review tier an asset is routed to, directly affecting review turnaround.
Quality management (cert. H3CR9TCU20251212INDQM10N)
Pubrica’s certified quality management system governs how each project is run, reviewed and documented.
Responsible Use of AI
Our Approach to AI Use in Veeva PromoMats Content Formatting
We use generative AI tools only for drafting and iteration, and never where the output could be mistaken for verified clinical data or a real patient.
Why We Do Not Publish AI Accuracy Figures
Accuracy figures for AI design and content tools are usually reported by the vendors that sell them.
For this reason, we do not quote an accuracy figure of our own. We tell you which tool was used on your project, at which stage, and what the named reviewer changed afterwards.
Our Process
How a PromoMats Formatting Project Works
Each project follows four steps, with a draft review before final production so that any misunderstanding of the brief is corrected early.
Submit Your Brief and Reference Material
Tell us which assets need formatting, who will review them and anything that must or must not appear, and send your PromoMats document structure requirements, MLR submission checklist and source material.
Scoping Consultation
We confirm the audience and the applicable standards and, for scoped projects, the factors that determine the final quote.
Concept and First Draft
A subject specialist and the production team prepare the first version against the brief, and it is reviewed internally for accuracy before it is sent to you.
Revisions and Final Delivery
We incorporate your revisions and deliver the files listed on this page, including the working files, so the material can be updated later without starting again.
Request a Free Scoping Assessment for Your PromoMats Content
We confirm the cost, timeline and applicable standards before you commit. The assessment is free and takes two business days.
Our Experts
Your PromoMats Content Team
The same named team of specialists works on your project from scoping to delivery.
Determines what the work can claim on the basis of the evidence, and advises you clearly when the brief asks for something the evidence does not support.
Reviews the work independently of the first pass, with particular attention to factual accuracy. Any disagreements are logged and adjudicated by a third reviewer.
Responsible for file formats, compliance with the destination’s specification and the handover of working files, so that the delivered files match your brief.
Checks that each deliverable meets the standards that apply to it, such as MLR requirements, WCAG or the relevant regulatory guidance.
Evidence Base
Why Veeva PromoMats Content Formatting Matters
Content formatted to the PromoMats document structure supports efficient MLR review in the following ways.
Packages
Veeva PromoMats Content Formatting Pricing
A published starting price for the standard scope, with larger projects quoted before work begins.
Veeva Vault PromoMats Content Formatting
Per asset, covering formatting of a single promotional or medical content piece to PromoMats specification (document structure, reference annotation, metadata/claim tagging) ready for submission into a client's MLR review workflow; complex multi-component assets (e.g., interactive or multi-channel pieces) are quoted separately.
$150Published starting price
Delivery 5–10 business days
- ✓Asset reformatted to the client's PromoMats document structure requirements
- ✓Reference annotation and citation tagging within the document
- ✓Metadata field population (claim tags, content module identifiers, reuse/similarity flags where applicable)
- ✓Formatting QA check against the client's MLR submission checklist
- ✓Delivery of the asset ready for direct upload into the client's Vault PromoMats workflow
Quality Assurance
Our Service Commitments
Our revision commitment, its limits and the remedy are set out before work begins.
Our revision commitment
Free Revisions Against the Agreed Brief and Named Standards
Within the agreed scope, we revise at no additional cost any work that does not match the brief or a standard named on this page.
01
The brief is confirmed before production
We confirm the brief at scoping so that any misunderstanding is resolved before production starts.
02
A named reviewer approves the work before delivery
The review is carried out against the standards listed on this page.
03
AI use is disclosed
We tell you which tool was used, at which stage, and what the reviewer changed afterwards.
04
Working files are handed over
You receive the working files, so the material can be updated later without starting again.
Client Testimonials
Veeva Vault PromoMats Content Formatting FAQs
Frequently Asked Questions About Veeva PromoMats Content Formatting
If your question is not answered here, please ask an expert. No quote is required.
Pubrica’s Veeva Vault PromoMats content formatting service supports pharma and medtech marketing operations teams, MLR coordinators, agencies and regulatory affairs teams by reformatting promotional assets to the client’s PromoMats document structure, with reference annotation, citation tagging, metadata population and a formatting QA check against the MLR submission checklist, in line with FDA OPDP / eCTD submission standards. Our medical writers and content strategists carry out the work in-house; a named subject specialist leads your project from brief to delivery, and a second, independent reviewer checks each asset before it reaches you.
The core deliverable is each asset reformatted to your PromoMats document structure requirements. The full list appears on this page under Deliverables.
Assets built from reused, pre-approved modules typically need less review depth than wholly new material.
Our specialists apply these published findings and the relevant regulatory guidance when planning and reviewing each project.
The published starting price is $150 per asset, covering formatting of a single promotional or medical content piece to PromoMats specification (document structure, reference annotation, metadata/claim tagging), ready for submission into your MLR review workflow. Complex multi-component assets (e.g., interactive or multi-channel pieces) are quoted separately before work begins.
Pharma and medtech marketing operations teams managing high volumes of promotional assets through Veeva Vault
In-house MLR coordinators who need external formatting support to keep review queues moving
PromoMats-formatted content for submission-track materials must conform to eCTD-compliant structure; correctly tagged metadata and annotated references are what let the platform auto-generate submission-ready packages.
Our specialists apply this standard from the start of the project rather than correcting for it after review.
Related Services
Related Digital Health Experience Services
Other Digital Health Experience services, and related services elsewhere at Pubrica.
1SAME STAGECreate & communicate
Healthcare KOL video productionExpert video prepared for MLR review. Patient engagement & health literacy designPatient materials written to a target reading level.2ELSEWHERE IN DIGITAL HEALTH EXPERIENCEa different stage
MoA & disease state artAccurate mechanism of action and disease state illustration. Interactive medical UI/UX designInterface design for clinicians and patients.Insights
Further Reading on Visual Content Production
Request a Free Scoping Assessment for Your PromoMats Content
We confirm the cost, timeline and applicable standards before you commit. The assessment is free and takes two business days.