Subject Matter Expert Sourcing
Pubrica sources, verifies and briefs subject matter experts for publishers, education providers and other organisations that need specialist review, item writing, authoring or advisory input. Our sourcing specialists define the specialism precisely, verify each expert’s credentials, obtain written conflict declarations, write the brief and manage the work to your deadline. Every output is quality-checked against the brief before it reaches you, so you receive usable work from a named, verified expert.
- Named, verified experts: you know who reviewed your content, and their credentials are checked rather than taken on trust
- Conflict declarations before work begins, covering the content, the publisher and any commercial interest
- Clear written briefs, because unusable expert review usually results from an unclear brief rather than an unsuitable expert
- Deadline management, which is the stage organisations most often find difficult when they source experts themselves
- Quality-checked output before it reaches you, so that incomplete reviews are returned to the expert for revision
Sourcing and credential verificationIncluded
Conflict declarationIncluded
Briefing and scope definitionIncluded
Deadline management and QCIncluded
Guaranteeing a specific named individualNot possible
Brief → sourced → verified → managed → output
- Named experts, credentials verified
- Conflicts declared at the outset
- Brief written before work starts
- Managed to deadline
- Output quality-checked before delivery
Deliverables
Four Components of Every Expert Sourcing Engagement
Every engagement covers four components. The decisions you need the expert to make determine who is qualified.
From the briefWe need a cardiologist to review the content.Interventional cardiologist, structural heart, currently practising, familiar with the relevant guideline, no relationship with the device manufacturer named in the content.
From the verificationThe expert’s professional standing is attached to your content, so the verification is proportionate to that responsibility.
From the declarationA conflict found after publication requires a correction. A conflict declared beforehand can be managed, or the expert can be replaced, at no cost to you.
From the briefPlease review and comment.Review sections 3 to 7 against the current guideline; flag any clinical inaccuracy, any superseded recommendation and any statement requiring a citation; use the comment template; return by the 14th. Four hours estimated.
The samples shown are illustrative and anonymised. Hover over a sample to replay it.
Compliance and Standards
Expert Sourcing Ethics and Disclosure Standards
Where your organisation has its own vetting or disclosure policy, that policy takes precedence.
ICMJE Recommendations (conflicts and contributorship)
Disclosure expectations and what counts as a contribution, where the expert’s work will be acknowledged or credited in a publication.
COPE (Committee on Publication Ethics)
Reviewer conduct, confidentiality and conflict handling, where the work is peer review of submitted content.
Accredited education requirements (independence and disclosure)
Where the content is accredited education, faculty disclosure and independence requirements apply and are audited.
Quality management (cert. H3CR9TCU20251212INDQM10N)
Our certified system for briefing, performing, reviewing and releasing project work.
Responsible Use of AI
Our Approach to AI Use and Disclosure
AI tools support specific, checkable tasks. Editorial judgement, final wording and sign-off remain with Pubrica subject specialists.
Why We Do Not Publish an AI Accuracy Figure
Accuracy figures for AI tools are usually reported by the companies that sell them.
Pubrica therefore does not quote a self-generated accuracy figure, because it would carry the same conflict of interest. Instead, we tell you which tool was used on your project, at which stage, and what a specialist changed afterwards.
Our Process
How Our Subject Matter Expert Sourcing Process Works
We write the brief first, because sourcing against a vague brief can produce a suitable expert but unusable output.
Defining the requirement
We define the specialism, the decisions the expert must make, the depth required, the deadline and the expected effort.
Sourcing and verification
We identify candidates, verify their credentials and current practice, and check for conflicts against the content and your organisation.
Briefing and contracting
We issue a written brief covering scope, format, deadline and estimated effort, and agree terms, including confidentiality.
Management and quality checking
We monitor progress, check the output against the brief before it reaches you and return incomplete work to the expert.
Our Experts
Your Expert Sourcing Team
A named team of subject specialists stays with your project from scoping to delivery. Your project coordinator introduces each team member by name before work begins.
Reviews the scientific content for accuracy and confirms that each conclusion is supported by the evidence. Each expert is matched to your field.
Reviews content for accuracy, pedagogy and conformance with the applicable curriculum, assessment or accessibility standard.
Checks the finished work independently against the agreed scope and the applicable checklist. Findings are logged and resolved before delivery.
Manages the timeline, keeps you informed at each stage and coordinates the team so that questions are answered and deadlines are met.
Packages
Expert Sourcing Packages
Pricing depends on how scarce the specialism is, the scope and the volume. Narrow clinical specialisms cost more and take longer to source.
Single engagement
For a single review, authoring task or advisory input
Quoted per projectBased on specialism and scope
Delivery By scope
- ✓Requirement defined precisely
- ✓Candidates sourced and credentials verified
- ✓Conflicts declared in writing
- ✓Written brief and agreed terms
- ✓Managed to deadline
- ✓Output quality-checked before delivery
Please allow additional time for narrow specialisms, because scarcer expertise takes longer to source.
Deliverables Request a quoteStanding bench
For organisations that need experts regularly across a field
Quoted per projectBased on field breadth and expected volume
Delivery By arrangement
- ✓A vetted bench across your subject areas
- ✓Credentials and conflicts refreshed on a cycle
- ✓Consistent briefing and output standards
- ✓Faster turnaround on repeat requirements
- ✓Performance tracked across engagements
A standing bench is cost-effective where the same specialisms are needed repeatedly. Otherwise, we recommend engaging experts per requirement.
Deliverables Request a quoteSend one requirement and we will assess free of charge how readily an expert can be found and what sourcing would involve. Some specialisms take a week and some take a month.
FAQs
Subject Matter Expert Sourcing FAQs
If your question is not listed here, ask an expert. No quote is required.
Many organisations recruit directly. The difficulties are rarely in the search itself but in verification, conflict handling, briefing and follow-up.
Informal sourcing often results in a suitable expert returning a brief comment after the deadline, which is a briefing and management problem rather than a problem with the expert.
We check professional registration where a register exists, current practice or affiliation, and publication record, in proportion to what the expert is asked to endorse.
The expert’s standing is attached to your content, so verification goes beyond reading a CV.
Each expert declares conflicts in writing before work starts, covering the content, your organisation and any product or company mentioned.
A conflict found afterwards requires a correction. A conflict found beforehand can be managed, or the expert can be replaced, at no cost to you.
No. Experts have their own commitments, and no service can commit them in advance.
We can tell you how readily a requirement can be filled before you build a schedule around it. Some specialisms take a week and some take a month.
Related Services
Related Content and Review Services
We source experts for content development, review and accredited education.
1CONTENT FOR REVIEWcontent development
Educational content developmentContent developed to defined learning objectives. CME and CPD contentContent developed to accreditation criteria.2REVIEW SERVICESrelated review work
Statistical reviewReview of statistical methods and analysis. Editorial office servicesPeer review management and journal operations.3ASSESSMENTitem writing and review
Assessment and exam reviewReview of item quality and alignment. Bias and fairness reviewSensitivity review and differential item functioning.Request a Free Expert Availability Assessment
Some specialisms take a week to source and some take a month. Our free assessment tells you which applies before you build a schedule.