Medical Data Collection

Pubrica provides robust medical data collection services, ensuring accuracy, confidentiality, and compliance with rigorous standards for research and analysis.

Medical Data Collection: Integrating Clinical Insight and Research Precision for Reliable Evidence

Accurate medical data collection is essential for credible research and clinical decision-making. At Pubrica, we know that reliable research in healthcare and life sciences starts with ethically collected and accurate data. Our bespoke medical data collection services are designed for clinicians, researchers, CROs, and academic institutions, ensuring the delivery of high-quality, research-grade datasets that support evidence-based findings.

Healthcare, Medical, and Life Science Data Collection and Extraction Services by Pubrica

Pubrica provides complete data collection and extraction solutions across healthcare, medical, and life sciences. Our expertise includes cleaning and structuring clinical trial data, patient health records, and biological datasets for data-heavy studies while providing the utmost levels of accuracy and integrity.

Systematic and Ethical Medical Data Collection: Our trained specialists are experts in structured medical data collection and clinical data management as they handle significant volumes of complex information using ethical standards with regulatory compliance. We will ensure your data is clean, structured, and ready for substantial data analytics and interpretation.
Tailored Data Extraction Aligned with Research Goals: All of our medical data extraction project designs can be specific to your research needs and budget constraints. From clinical research data management, real-world patient data, or biological sample extraction, our services are flexible and fully scalable to optimize your research results.
Advanced Tools for Data Extraction and Analysis: Leverage our deep expertise in medical data analytics to convert raw information into actionable scientific insights. Our team applies both traditional methods and cutting-edge data extraction tools to analyse diverse datasets from controlled trials to real-world evidence studies.

Comprehensive Data Collection and Extraction Services for Healthcare, Medical, and Life Science Research by Pubrica

Pubrica’s team of experts excels in the systematic collection and extraction of diverse data types for healthcare, medical, and life science research. Our services are meticulously designed to handle both primary and secondary data sources, ensuring comprehensive support for data-intensive studies across various domains.

Primary Data Collection Services

Human Data Collection: Our primary data collection services usually involve ethically collecting patient data, including blood pressure, height, weight, and blood samples. Data collection fundamentally involves a variety of clinical data management, health monitoring, and medical research-specific extraction of data.
Surveys, Focus Groups, and Interviews: We offer structured tools and techniques for collecting qualitative and quantitative patient data. These include:

- Interviews (online and in-person): Tailored to gain in-depth qualitative insights for healthcare data research.
- Focus Group Discussions: Exploring varied perspectives across life science and medical topics.
- Surveys and Questionnaires: Effective tools for gathering real-world evidence data.
- Observations and Fieldwork: Authentic real-world healthcare data collection in natural settings.
- Experiments and Case Studies: Controlled environments and focused subjects for clinical research.
- Diaries, Journals, Tests, and Assessments: Collecting behavioural and physiological data.
- Photography, Videography, and Sensor Data: Capturing visual and biometric evidence using advanced healthcare data collection technology.
- Online Analytics and Monitoring: Real-time web-based data collection and analysis.
- Data Synthesis & Meta-Analyses: Combining multi-source medical and life science data for unified insight.

Observational Studies: Our team conducts observational studies to collect data on health outcomes, behaviours, and environmental factors in natural settings, providing valuable insights into real-world applications.

Secondary Data Extraction

Web Mining: We use sophisticated methods to extract relevant information from the web, including public health data, published clinical research, and healthcare-related information.
Textual Records Extraction: Extraction of information from electronic health records (EHRs), clinical trial reports, and other medical documentation supports life science data analytics.
Image, Voice, and Video Data: We handle medical imaging (MRI, CT scans), patient interviews, and procedural videos to support multimodal data analysis in healthcare research.

- Personal Documents and Artifacts: Collecting existing documents and items for analysis, including artifacts, audio recordings, and visual observations.
- Content Analysis: Systematic analysis of text, media, and documents.
- Audio Recordings: Capturing sound data for detailed auditory analysis.
- Visual Observations: Detailed scrutiny of visual elements.
- Physical Measurements: Direct measurements of physical properties.
- Data Screening, Extraction & Data Synthesis: Techniques to refine, compile, and synthesize raw data.

At Pubrica, we also support the collection and integration of:

Claims and administrative data for healthcare utilization analysis
Disease registry data to support epidemiology and long-term tracking
Genomic and omics datasets for life science and personalized medicine research
Mobile health (mHealth) data from apps, remote sensors, and telehealth platforms
Social determinants of health (SDoH) to contextualize clinical outcomes

Geospatial and environmental data to inform public health interventions
Laboratory and biomarker data integrated with clinical findings for holistic analysis

Advanced Data Handling and Analytics

Benefit from our extensive experience in data analytics for scientific publications. Our team conducts thorough analyses, employing sophisticated techniques across both primary and secondary data. This includes statistical analyses, machine learning models, and bioinformatics approaches that transform raw data into clear, actionable insights such as disease trends, patient health profiles, and epidemiological patterns.

Pubrica ensures that your research is supported by accurately collected and expertly managed data, significantly enhancing the depth and breadth of healthcare, medical, and life science research. This comprehensive approach ensures robust data foundations for generating impactful scientific conclusions and advancing clinical practices.

Who We Serve

At Pubrica, our medical data collection services cater to a wide spectrum of stakeholders in the clinical and healthcare research ecosystem, including:

Contract Research Organizations (CROs)

Supporting clinical trials with reliable and protocol-compliant data collection across phases and therapeutic areas.

Pharmaceutical & Biotech Companies

Assisting in data-driven research for drug development, post-marketing surveillance, and real-world evidence studies.

Academic and Research Institutions

Providing structured data collection for investigator-initiated studies, epidemiological research, and clinical audits.

Healthcare Providers & Hospitals

Offering patient data collection, chart reviews, and retrospective data abstraction for clinical research and quality improvement studies.

Medical Device Companies

Collecting regulatory-compliant data for device trials, usability studies, and post-market surveillance.

Public Health Organizations & NGOs

Enabling field data collection for public health research, health impact assessments, and population-based studies.

Independent Researchers & Consultants

Facilitating tailored data collection support for customized studies and consultancy projects.

How Do Healthcare, Medical, and Life Science Data Collection and Extraction Services Work at Pubrica?

At Pubrica, our healthcare, medical, and life sciences data collection and extraction services are designed to provide accurate, ethical, and research-ready data sets for clinical studies, academic research, and scientific innovation. This is how the process works:

Understanding Research Objectives

We begin by collaborating with researchers, clinicians, CROs, and institutions to define the study goals, data requirements, and compliance needs. Whether it’s clinical trial data, patient health records, or biological datasets, we align the data strategy with your research objectives.

Choosing the Right Data Collection Approach

Depending on the scope, we implement primary or secondary data collection methods:

Primary Data Collection:
Includes direct data collection from patients, healthcare professionals, or environments using:
- Surveys, interviews, and focus groups
- Clinical observations and fieldwork
- Physiological measurements (e.g., blood pressure, lab tests)
- Mobile and sensor-based data
- Controlled experiments and case studies
Secondary Data Extraction:
Involves the extraction of existing data from:
- Electronic Health Records (EHRs) and clinical trial reports
- Research publications, registries, and administrative databases
- Medical images (MRI, CT scans), video/audio files
- Web mining and online content analysis

Data Cleaning, Structuring, and Management

Once data is collected or extracted, our team of experts performs:

Data validation and de-identification
Standardization and formatting for interoperability (e.g., HL7, CDISC)
Metadata tagging and coding for accurate classification
Secure storage and access control, ensuring regulatory compliance (GDPR, HIPAA)

Advanced Data Analysis and Integration

Our data scientists and medical writers leverage data analytics tools to:

Analyse clinical, observational, or real-world evidence data
Perform statistical analysis, data modeling, and hypothesis testing
Integrate multi-modal data sources (e.g., genomic + clinical data)
Generate research insights and visualizations for reporting

Quality Assurance and Compliance

At every stage, we ensure:

Ethical data collection under IRB and regulatory guidelines
High data integrity, accuracy, and reproducibility
Compliance with international standards (ICH-GCP, FDA, EMA)

Delivery & Ongoing Support

We provide:

Clean, structured datasets ready for analysis or submission
Full documentation for traceability and regulatory review
Ongoing support for data updates, corrections, or meta-analyses

End-to-End Medical Data Collection with Precision and Compliance

We deliver precise, validated data for CROs, healthcare providers, researchers, and pharma companies, ensuring every project meets regulatory standards with confidence.

Why Choose Pubrica?

Domain experts in medical, clinical, and life science research

End-to-end data lifecycle support

Ethical, compliant, and high-quality data practices

Scalable for academic and industry needs

Our Compliance and Guideline Standards

At Pubrica, we adhere to stringent regulatory and ethical standards when collecting, handling, and managing medical data. Our protocols ensure compliance with national and international guidelines, maintaining the integrity, confidentiality, and reliability of collected data.

Ethical Compliance and Informed Consent

We strictly adhere to internationally recognized ethical guidelines, including the Declaration of Helsinki and ICH-GCP (Good Clinical Practice), to uphold the rights, safety, and well-being of research participants.
Mandatory Institutional Review Board (IRB) or Ethics Committee (EC) approvals are secured before initiating any data collection involving human subjects.
A transparent, documented informed consent process is implemented, ensuring participants fully understand:
- The study’s purpose and procedures
- How their data will be used and stored
- Their rights, including voluntary participation and withdrawal
Special considerations and additional safeguards are applied when working with vulnerable populations, such as minors, pregnant women, or individuals with cognitive impairments.

Data Privacy and Confidentiality

Our data handling practices comply with HIPAA (Health Insurance Portability and Accountability Act, USA) and GDPR (General Data Protection Regulation, EU), allowing for the strong protection of personal health information (PHI) and personally identifiable information.
Anonymization and pseudonymization techniques are utilized to reduce the risk of re-identification.

We implement:

Data minimization: Collecting only what is necessary
Secure storage protocols with encryption
Role-based access controls and audit trails
User rights enforcement, including the right to access, rectify, or erase data, in line with GDPR provisions.

Data Sharing and Transparency Policies

We comply with the data sharing policies set by regulatory authorities, ethical committees, and funding agencies.
This includes alignment with:
- NIH Data Sharing Policy (USA)
- ICMR Clinical Trial Registry (CTRI) (India)
- European Open Science Cloud and other open data initiatives
When sharing data, we ensure that it is fully de-identified and shared through secure, compliant channels to maintain confidentiality.

Regulatory Standards and Country-Specific Guidelines

Pubrica operates in full compliance with regional and global regulatory frameworks, including:

ICMR – Indian Council of Medical Research Guidelines (India)
FDA – Food and Drug Administration Regulations (USA)
EMA – European Medicines Agency Guidelines (Europe)
MHRA – Medicines and Healthcare products Regulatory Agency (UK)
PMDA – Pharmaceuticals and Medical Devices Agency (Japan)
TGA – Therapeutic Goods Administration (Australia)
Health Canada – Regulatory standards for Canadian research

We also stay up-to-date with local data protection laws, including data localization mandates where applicable.

Our Commitment

At Pubrica, ethical behaviour, participant privacy, and regulatory compliance are not just requirements, but the very foundation of our services. Our frameworks ensure your data is collected ethically, stored securely, and presented in a scientific and legally compliant manner.

Medical Data Collection Sample Work

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Medical Data Collection – Our Packages

We provide flexible, scalable packages tailored to the varied needs of researchers in healthcare, medical, and life sciences, whether for academic studies, clinical trials, or industry-sponsored projects.

Survey/questionnaire design (up to 10 variables)

Manual data collection (up to 200 participants)

Data entry into Excel/CSV

Basic anonymization

Informed consent support materials

Data validation (basic QC)

Delivery within 2–3 weeks

Design of custom data collection tools (CRFs, eCRFs)

Data collection via interviews, focus groups, or surveys

Up to 500 subjects or records

Integration of EHR and secondary data (on request)

Basic data cleaning and pseudonymization

Ethics/IRB documentation support

Secure data storage + standard compliance (HIPAA/GDPR)

Delivery within 3–4 weeks

Multi-modal data collection: clinical data, biological samples, sensor/wearable data

Integration of secondary data (EHRs, imaging, registries)

Full-scale CRF/eCRF design and digital platform support

Real-time data monitoring and data query resolution

Compliance with ICH-GCP, FDA, EMA, ICMR

Anonymization + secure cloud-based delivery

Data analytics dashboard (optional)

Delivery timeline based on project scope

Customized protocol-driven data collection strategy

Full support for both primary and secondary data sources

Image, audio, video, sensor, and genomics data integration

Compliance with global regulatory bodies (FDA, EMA, PMDA, MHRA)

Advanced data encryption, audit trails, and access logs

Project management support & milestone tracking

Data visualization & publication-ready outputs

Optional add-ons: statistical analysis, manuscript writing, meta-analysis

Add-On Services (Available with Any Package):

Translation/localization of data tools
Meta-analysis and data synthesis
Patient recruitment support
IRB/EC liaison and submission support
Telephonic or video interview coordination
Longitudinal data tracking

Testimonials

Our medical data collection services support researchers, healthcare providers, CROs, and academic institutions by delivering scientifically validated data for clinical and research purposes. Here’s what some of our clients say:

"The medical data collection support from Pubrica was critical for our multi-centre clinical trial. Their attention to detail and compliance with GCP ensured clean, reliable datasets that met both regulatory and sponsor requirements."

Dr. S. Mehta

Clinical Research Director, India

"We relied on Pubrica for retrospective data abstraction, and their ability to handle sensitive patient information with accuracy and confidentiality exceeded our expectations."

Dr. P. Nair

Hospital Research Coordinator, UAE

"Our pharmacovigilance study needed accurate real-world data, and Pubrica delivered exactly that. Their professionalism and understanding of regulatory guidelines made them an ideal partner."

Mr. V. Iyer

Pharmacovigilance Manager, India

Frequently Asked Questions – Medical Data Collection

1. What types of medical data do you collect?

We collect a range of medical data, including clinical trial data, patient-reported outcomes, electronic health records (EHR), real-world evidence (RWE), epidemiological data, registry data, adverse event data, pharmacovigilance reports, and health economics data based on study requirements.

2. How do you ensure compliance with data privacy regulations like HIPAA, GDPR, and local health authorities?

Our data collection processes strictly adhere to global and local regulations such as HIPAA (USA), GDPR (Europe), and applicable country-specific guidelines. We implement encryption, de-identification, and secure data transfer protocols, along with informed consent compliance.

3. What data collection methods do you use in clinical research?

We utilize methods including electronic data capture (EDC), paper-based CRFs, direct patient surveys, mobile health applications, wearable devices, patient registries, and telehealth data collection platforms customized per project protocol.

4. How do you manage data quality and validation?

We follow standard operating procedures (SOPs) for data validation, source data verification (SDV), real-time data monitoring, audit trails, and double-data entry processes, ensuring accuracy and integrity of collected data.

5. Do you offer data collection services for observational and real-world studies?

Yes, we specialize in data collection for observational studies, registries, real-world evidence (RWE) generation, and post-marketing surveillance, supporting outcomes research and health economics evaluations.

6. How do you handle multilingual data collection for global studies?

We support multilingual data collection with validated translations of data collection instruments, culturally adapted survey tools, and localized patient engagement practices in compliance with country-specific regulations.

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