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AI tools like chatbots and LLMs are reshaping the way researchers prepare and submit manuscripts. However, using AI responsibly requires adherence to journal policies and ethical standards.
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Best Practices for Writing AI-Assisted Manuscripts
Best Practices for Writing AI-Assisted Manuscripts
Dr.Nanci | Research design and Mixed Methods Research.
30 Jan, 2025
Dr.Nanci | Research design and Mixed Methods Research. 30 Jan, 2025
Introduction: AI in Manuscript Preparation
AI tools like chatbots and LLMs are reshaping the way researchers prepare and submit manuscripts [1]. However, using AI responsibly requires adherence to journal policies and ethical standards.
Guidelines for AI-Assisted Manuscripts
Table 3: Best Practices for Authors Using AI
| Step | Action |
|---|---|
| Disclosure | Specify which AI tools were used and their role in the manuscript. |
| Verification | Verify the accuracy of references, data, and AI-generated content. |
| Attribution | Ensure all concepts are properly attributed to original sources [2]. |
| Language and Plagiarism Checks | Use plagiarism detection tools to confirm originality and ensure neutral, inclusive language [3]. |
| Compliance with Journal Policies | Familiarize yourself with the AI policies of the target journal [4]. |
Recommendations from COPE, ICMJE, and CSE on the Use of AI Tools in Scholarly Publishing
| Aspect | Explanation 1 | Explanation 2 | Explanation 3 |
|---|---|---|---|
| AI and Authorship | AI tools are not eligible to be listed as authors. | AI technologies cannot be attributed authorship in manuscripts. | AI tools should not be recognized as authors in scholarly works. |
| AI Use and Transparency/ Responsibility | Authors bear full responsibility for all content in their manuscript, including sections created using AI tools. They are accountable for any ethical violations, and transparency is essential to ensure robust technical and data governance practices [1]. | Authors are fully responsible for all submitted content, even that created using AI technologies. They must thoroughly review and edit AI-generated content to correct inaccuracies, omissions, or biases. | Authors must ensure the accuracy, originality, and proper attribution of all content, including that created with AI assistance, and are liable for ethical breaches. |
| AI and Disclosure | Authors must transparently disclose how AI tools were used during manuscript preparation, specifying the tool, its application, and where its content appears in the paper (e.g., Methods section). | Authors should detail the use of AI tools in the manuscript, including their purpose (e.g., data analysis or writing assistance), both in the manuscript and cover letter. | Authors should clearly disclose AI use, specifying tools like ChatGPT or LLMs in the submission process, and describe the technical details, application methods, and prompts used [5]. |
| AI and Editors/ Peer-Reviewers | AI tools may introduce challenges like plagiarism detection, necessitating the use of human judgment and appropriate software. Editors must ensure rigorous checks are in place to manage AI-related issues. | Reviewers must uphold confidentiality, avoiding uploading manuscripts to external AI platforms without prior journal approval. They must clarify how AI tools were used in the review process and recognize that AI outputs may be flawed or biased. | Editors and reviewers should exercise caution when using AI, ensuring it does not compromise confidentiality or violate ethical standards. Journals must facilitate tools for AI-related issue detection [6]. |
The Role of Editors and Peer Reviewers
AI-Generated Content Detection
- Editors should utilize AI detection tools to identify fabricated content [7].
- Peer reviewers must disclose if AI tools were used during manuscript evaluation [1].
Maintaining Confidentiality
- Reviewers must ensure the confidentiality of manuscripts and avoid uploading them to third-party AI tools [8].
Figure 1: Best Practices for Writing AI-Assisted Manuscripts
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Future Directions
- Common Ethical Standards: Global adoption of uniform guidelines for AI use in scholarly publishing [9].
- Education and Awareness: Training researchers, editors, and reviewers on the ethical use of AI.
- Empathetic AI Development: Future advancements in AI may help mitigate ethical concerns by prioritizing integrity and transparency.
Conclusion: A Collaborative Effort
By adhering to best practices and ethical guidelines, researchers can harness the power of AI to enhance their work without compromising scientific integrity. At Pubrica Academy, we offer tailored support to ensure your AI-assisted manuscripts meet the highest ethical standards.