Editing And Proofreading Your Research Paper

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Grammatical errors have a severe negative impact on your research work. They tend to present incorrect information, and therefore,they must be edited and proofread before the final copy is submitted to your supervisor.

Editing and proofreading services are essential to the writing process. They provide effectiveness and clarity to your ideas. Well, what makes editing different from proofreading? While editing requires you to reread your draft to check for more important issues, including organisation, paragraph structure, and content, proofreading is doneto find and correct errors in writing, grammar, and language.   

Strategies to Help Identify Errors

. Instead of working from a computer screen, use a printout.Proofreading from a printout allows you to simply hop around to where errors may have been repeated throughout the work [e.g., misspelt the name of a person], as well as saving your eyes from the strain of staring at a computer screen.

Readout loud. This is particularly useful for detecting run-on sentences and missing words, but you’ll also pick up on other issues that you might not have seen while reading the text aloud. This will also assist you in taking on the reader’s role, allowing you to comprehend the article as your intended audience would.

The method prevents you from skipping over potential errors and lets you read through your document at your own leisure.

Every punctuation mark in your paper should be circled or highlighted.This compels you to pay close attention to each mark you make and consider why you used it in each sentence or paragraph. If you frequently misuse or overuse a punctuation mark, such as a comma or semi-colon, this is a very useful method.

Use the examine function of the computer to discovererrors. Using your word processor’s search [find] tool can help you find errors more quickly. For example, suppose you repeatedly use the same phrase or qualifier. In that case, you can search for those words or phrases and decide whether to eliminate them or replace them with a synonym on each occasion.

The Editing Process

There are various ways by which you can develop editing skill.

  • Organisation: When organising your academic writing, there should be a clear introduction and a proper conclusion to it.
  • Paragraph Structure: Each paragraph should have a topic sentence to introduce its central idea. There should be clear transitions between sentences as well as between paragraphs to make your flow coherent.
  • Main Ideas: There should be a focusedthesis statement. Main ideas should be connected with the thesis statement and be supported by clear evidence.
  • Clarity: Clear evidence and proper definitions improve the clarity of your ideas.
  • Avoid redundancy: Look for the repetition of words, accurate sentence structure, and the correct use of technical terms.

Strategies for Proofreading your Paper

Before You Proofread

  • Revise the larger aspects of the text. If you still need to work on the overall focus, development, and organisation of the paper, or if you need to re-arrange or change individual portions [the act of revising], don’t proofread for the goal of making corrections to the sentence and word level [the act of editing].
  • Eliminate unnecessary words before looking for mistakes. If a more concise phrase will suffice, strive to avoid employing inflated diction throughout your writing. Overly complicated sentence constructs and terminology are more difficult to proofread than simple, clear language. Identify and replace empty or repetitive sentences at the same time.
  • Review your list of references. Examine the sources you used in your paper and double-check that you referenced them correctly in your bibliography. Make sure the titles in your bibliography are mentioned in the text as well. Before you start editing your paper, make sure there are no omissions.

The Proofreading Process

Proofreading follows after you edit your paper. Look for errors and make the necessary revisions to improve your writing. Proofreading,too ,requires certain skills.

  • Read and reread your work: It is not possible to find all errors in one go. First, read your writing aloud. Second, slow down the process, and be more focused. By dividing your writing into sections, you can increase your focus and find the mistakes.
  • Highlight Common Errors.By this, you will understand where you commonly make mistakes and can avoid them in future.

Other Areasto check

  • Ensure the formal style of writing.
  •  Avoid using the passive voice.
  • In scientific writing, use tables and figures to enable readers to interpret and visualize data. Tables should include the following:
    • A clear title
    • Clear Headings for columns
    • Defined body of data
    • footnotes or reference
  • Figures present data in a visual format such as photos, charts, graphs, and diagrams. Similar to tables, figures need to recognize the data they convey clearly. Figures should include the following:
    • Captions or titles that reflect the topic.
    • Figures are listed by numbering each one of them for easy reference.
    • Figures should be clear and easy to view.

If you follow the tips given above, you should write an accurate, error-free academic paper.


Proofreading is the last writing process before the author submits the article for publication. It is the stage of verification, by the author, or by another person. Thus, it is not only important to check grammar and spelling, it is also highly advised to ensure that the idea of the writer/author is in agreement with what they wants to communicate with the audience. In other words, that the article/work is clearly written for its intended target audience.Pubrica use almost all of the editing strategies and provide best proofreading service for your research papers.


  1. DeBruin, M. (2020). Editing is Easy; Tutoring is Hard: Helping Writers with Learning Disabilities.
  2. Cairney, A. (2020). Editorial Literacy: Reconsidering Literary Editing as Critical Engagement in Writing Support.
  3. Azeez, P. Z., & KOY45, K. (2020). Investigating Editing and Proofreading Strategies used by Koya University Lecturers. Journal of the University of Garmian7, 4.
  4. Zimmerman, A. H. (2021). Voices in Bioethics Editing Workshop 2021.

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